Privacy Policy

This Privacy Policy was last updated 18/02/2026 at 14:20 NZT.

Overview

The Collect Show is committed to protecting and respecting your privacy. This Privacy Policy (together with our Terms and Conditions and any other documents referred to in it) sets out the legal basis on which any Personal Data we collect from you, or that you provide to us, will be processed.

Please read the following carefully to understand our views and practices regarding your Personal Data and how we will treat it.

The Collect Show is operated by HOBBYCON LIMITED (NZBN: 9429053026484).

What Types of Personal Data Do We Collect?

We collect information about you when you opt-in to receive our marketing communications as well as when you contact us via our contact form. We may control, process and use your Personal Data, which may include:

• Names

• Postal addresses

• Email addresses

• Phone numbers

• Company name

• Or any other Personal Data that you provide to us.

We use the information you provide to us for the following purposes:

• Providing information and/or services requested by you

• Contacting you about products, services, news, and offers where you have consented

• Monitoring activity on our website

• Protecting and securing our website and systems

• Site administration and internal operations (including data analysis and troubleshooting)

• Presenting our website content in the most effective manner for your device

• Notifying you of changes to our services

• Assisting with police investigations or lawful inquiries

• Remaining compliant with statutory and regulatory obligations

Processing Data

Where we act as Data Controller, we rely on the following legal bases for processing your Personal Data:

Consent: If you are a recipient of our online direct marketing. If you have consented to receive marketing, you may opt out at any time.

Legitimate Interest: If you are our customer, prospective customer, vendor, business affiliate, employee, potential employee, or website visitor, we may send you information about upcoming HobbyCon events, services, or products that we believe may be relevant or beneficial to you.

Performance of Contract: If you are purchasing tickets, booking vendor space, supplying services, or otherwise entering into an agreement with us, we process your Personal Data to fulfil those contractual obligations.

Where we act as a Data Processor, we process Personal Data on behalf of a Data Controller and only on their written instructions.

Purpose of Data Collected

The personal information we collect is used for legitimate business purposes including:

• Promotion of HobbyCon events, products, and services

• Keeping your records accurate and up to date

• Maintaining communication records and managing your relationship with us

• Responding to your enquiries

• Processing ticket sales and vendor registrations

• Ensuring event safety and compliance

• Meeting legal and regulatory obligations

Who We Share Our Information With

We will not share personal information about you with third parties without your consent, except where required by law.

We may be required to disclose Personal Data to:

• Law enforcement agencies

• Regulatory authorities

• Government bodies

• Tax authorities

• Courts, tribunals, and dispute resolution bodies

• Other organisations as required by law or regulation

We may also share limited information with trusted service providers (such as ticketing platforms, payment processors, and email service providers) strictly for the purpose of operating HobbyCon and delivering our services.

We do not sell your personal information.

Your Rights and Your Personal Data

You have the right to:

• Request a copy of the Personal Data that we hold about you

• Request correction of any Personal Data that is inaccurate or out of date

• Request that your Personal Data be erased where it is no longer necessary for us to retain it

• Withdraw your consent at any time where consent is the lawful basis for processing

To exercise any of these rights, please contact us at:
hobbycon.co.nz@gmail.com

We will keep your Personal Data for no longer than reasonably necessary. We will retain your personal information in accordance with legal and regulatory requirements.

Marketing

We will only send marketing communications to you if you have opted-in to receive them or where permitted under applicable law.

If you have received marketing communications and believe you did not opt-in, please contact us at:

hobbycon.co.nz@gmail.com

All marketing communications include an option to unsubscribe at any time.

Safeguarding Measures

We take your privacy seriously and we work hard to take reasonable measures and precautions to protect and secure your Personal Data.

Cookies

We may store login or other information on your device using cookies (small text files containing anonymised identifiers).

Cookies may collect information such as:

• Number of pages viewed

• Length of time spent on our website

• Time of your visit

• Referring and exit websites

We do not generally collect personally identifiable information through cookies.

You can choose to allow, disable, or delete cookies through your browser settings. Please note that disabling cookies may reduce website functionality or restrict access to certain features.